Medical Records Coordinator
Location: Edison, NJ
Job Type: Full-time
Schedule: Monday - Friday | 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM
Travel: Required
About Us
Founded in 2005, Grace Healthcare Services is dedicated to providing exceptional hospice care throughout New Jersey. We are committed to honoring the lives of our patients by delivering care with dignity, respect, and compassion. Our team is made up of individuals who understand the privilege of serving patients and families during their most critical moments.
Position Overview
We are seeking a Medical Records Coordinator to join our team. This individual will provide critical administrative support to our hospice care team by managing patient records, facilitating team communications, and ensuring documentation compliance.
What you will do:
Answer and route incoming phone calls; relay information between families and team members
Attend team meetings; prepare agendas, reports, and documentation
Open, maintain, and close patient charts; follow up on incomplete or missing documentation
Enter patient care data into the Brightree system
Provide supporting documentation to the Billing Department as needed
Communicate with internal departments and external agencies
Draft and distribute team correspondence
Verify physician licenses and update internal databases
Print, track, and follow up on verbal orders within Brightree
Monitor and update daily census, admissions, discharges, and transfers
Maintain organized files and ensure accuracy in documentation
Perform additional administrative duties as assigned
What you need:
High school diploma or equivalent required
Minimum of 3 years administrative experience (healthcare experience preferred)
Strong attention to detail and ability to manage multiple tasks
Excellent communication and organizational skills
Proficient in Microsoft Word, Excel, and PowerPoint
Familiarity with EHR systems (Brightree preferred)
Must be willing and able to travel as needed
Why Join Grace Healthcare Services?
Meaningful work supporting patients and families
Collaborative and compassionate work environment
Opportunity to grow within a mission-driven organization
How to Apply
Click Apply Now to submit your resume and take the next step in your career with Grace Healthcare Services.
